Managing a high-volume content pipeline requires clear visibility into where each piece of content stands. Our workflow management system uses status badges to help you track articles from initial AI generation to final publication on your site.

Understanding Article Statuses

Every article in your dashboard is assigned a status that indicates its current stage in the production lifecycle. You can see these statuses as colored badges in your Articles table.

• Generated (Gray): The initial state. The AI has finished writing the article, and it is ready for your first review.

• Approved (Blue): You have reviewed the content, made any necessary edits, and marked it as ready for publication.

• Published (Green): The article has been successfully exported to your connected CMS (like WordPress or Ghost).

• Scheduled: This status appears in your Content Planner for keywords that are queued for future generation.

Screenshot: Articles table showing Generated, Approved, and Published status badges

The Content Lifecycle

A typical article moves through these four stages:

1. Scheduling: You add a keyword to the Content Planner. It sits in a "Scheduled" state until its generation date.

2. Generation: On the scheduled date, the AI creates the article. Its status automatically becomes "Generated."

3. Review & Approval: You open the article in the editor, refine the content, and manually change the status to "Approved."

4. Publication: You export the article to your website. Once the export is complete, the status updates to "Published."

How to Change an Article's Status

While the system handles "Generated" and "Published" automatically, you are responsible for moving articles to the "Approved" state after your review.

1. Navigate to the Articles tab in your dashboard.

2. Click on the title of the article you want to review.

3. In the Article Editor, locate the Status dropdown menu in the top header section.

4. Select your desired status (e.g., "Approved").

5. Click Save to commit the change.

Screenshot: Status selector dropdown in the Article Editor showing the Save button

Managing Your Pipeline

As your library grows, you can use the Articles table to manage your pipeline at scale:

• Filtering: Use the status filter to view only "Generated" articles that need your attention, or "Published" articles to see what's already live.

• Sorting: Sort by "Status" to group similar articles together, or by "Date" to see the newest content first.

• Bulk Actions: Select multiple articles using the checkboxes to perform actions like bulk deletion or status updates (where available).